March 27, 2007
MINUTES
University of Minnesota
Academic Health Center
Deans Council
March 27, 2007
The regular meeting of the Deans of the Academic Health Center was held on Tuesday, March 27 at 2:00 p.m. in 475 ChRC.
Members present:
Frank Cerra, Senior Vice President for Health Sciences
Connie Delaney, Dean, School of Nursing
John Finnegan, Dean, School of Public Health
Jeffrey Klausner, Dean, College of Veterinary Medicine
Patrick Lloyd, Dean, School of Dentistry
Charlie Moldow, Senior Associate Dean, Medical School (for Deborah Powell) Marilyn Speedie, Dean, College of Pharmacy
Staff present:
Terry Bock, Chief of Staff
Barbara Brandt, Assistant Vice President, Office of Education
Jennifer Cieslak, Special Assistant to the Senior Vice President for Health Sciences, AHC
Beth Nunnally, Chief Financial Officer, AHC
Guests Present
Marty McDonough, Assistant Director, University Relations
Janet Shanedling, Director, Educational Development
Paul Toman, Consultant, Blue River Group
Fred Owusu, Director, AHC Human Resources
Review and Approval of Minutes - February 27, 2007
The council approved the minutes of February 27, 2007.
On-Line Performance Management System
Fred Owusu demonstrated the tools and process for an on-line performance review he has developed with the help of Paul Toman, a consultant from Blue River Group. Fred commented that the tool is designed to facilitate discussions about performance between managers and employees. There has been an inconsistency in quality and frequency of reviews and feedback given to employees. Identifying and developing talent, in addition to improving performance, is critical to the AHC. Upon approval of the Deans Council, Fred plans to work with Blue River Group to customize the performance tool, and pilot the web based review tool. After any modifications are made during the pilot phase, the on-line performance review will be implemented across the AHC.
Legislative Update
Marty McDonough summarized the house and senate actions on the biennial budget, the Biomedical Research Authority, MERC and stem cell legislation. The legislature will be adjourned during the first week of April for Easter/Passover.
Promotion and Tenure
Report Barbara Brandt stated that there were 65 faculty promoted/tenured this year. She stated that the majority of annual performance reviews as documented in the Form 12's do not follow the department's/school's 7.12 criteria for providing feedback to faculty. Frank Cerra commented that articles published in electronic journals should receive the same scrutiny as printed journals in that they need to be scholarly, rigorous, and peer-reviewed. Barbara stated it was sometimes unclear why certain faculty were appointed on the clinical scholar track and not the tenure track. Frank Cerra commented that we need to review this issue across the AHC in the coming year.
E Portfolio Enterprise Systems
The University of Minnesota's e-Portfolio is undergoing revisions for a new version that is more user-friendly and designed to meet longitudinal needs of learners through their undergraduate, graduate, and/or professional education. Janet Shanedling is coordinating the development of the AHC student e-portfolio to coordinate with the University-wide project. The University is working with focus groups. The AHC session is scheduled for April 23. Barbara asked the Deans for a representative from their school/college who can attend the focus group and convey their student e-portfolio requirements and usage scenarios.
Mayo Auditorium Use Policy
Terry Bock presented the Mayo Auditorium Use Policy. The Mayo Auditorium is a multi-purpose space servicing primarily inter-professional coursework needs and special events. Priority scheduling for the auditorium will be inter-professional courses with enrollment of 340 or more and high-profile, high-impact events with demonstrated capacity needs in excess of 200. The Deans Council approved the Mayo Auditorium Use Policy.
Electronic Financial System
Frank Cerra stated that he, Beth Nunnally, and Terry Bock had met with Mike Volna and his staff to begin discussions on possible alternatives for reorganizing financial services in order to improve service and reduce costs. They discussed how to design "service centers" within the AHC and the possibility of consolidating financial services in a very different way and still deliver what the financial managers need.
Other
Frank Cerra asked the deans to review the two information items in the packet. He specifically asked the Deans to review the Step Up ACHIEVE!Minneapolis program and see if there is an opportunity to accommodate the hiring of high school students for the summer.
The meeting adjourned at 4:00 p.m.
Respectfully submitted,
Kathy Anderson
Staff to the Academic Health Center Deans Council
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