October 9, 2007
MINUTES
University of Minnesota
Academic Health Center
Deans Council
October 9, 2007
The regular meeting of the Deans of the Academic Health Center was held on Tuesday, October 9 at 2:00 p.m. in 475 ChRC.
Members present:
Frank Cerra, Senior Vice President for Health Sciences
Trevor Ames, Interim Dean, College of Veterinary Medicine
Connie Delaney, Dean, School of Nursing
John Finnegan, Dean, School of Public Health
Patrick Lloyd, Dean, School of Dentistry
Deborah Powell, Dean, Medical School
Marilyn Speedie, College of Pharmacy
Linda Watson, Director, Health Sciences Libraries
Staff present:
Terry Bock, Chief of Staff
Barbara Brandt, Assistant Vice President, Office of Education
Jennifer Cieslak, Special Assistant to the Senior Vice President for Health Sciences, AHC
Mary Koppel, Assistant Vice President for Public Affairs
Beth Nunnally, Chief Financial Officer, AHC
Guests present:
Jasjit Ahluwalia, Executive Director, Office of Clinical Research
Review and Approval of Minutes -- September 25, 2007
The council approved the minutes of September 25, 2007.
Accreditation of the University of Minnesota's Animal Research Program
Frank Cerra briefed the council on a recent site visit by the Association for Assessment and Accreditation of Laboratory Animal Care. AAALAC has informed the University that it needs to increase the scope and enrollment in the occupational health program for individuals who have contact with animals in the course of their work. Additionally, AAALAC indicated that the University needs to make changes to Institutional Animal Care and Use Committee (IACUC) processes to ensure proper oversight and support of its animal care and use program. The changes need to be implemented by mid-December 2007. AAALAC will make a mandatory revisit anytime between January 1, 2008 and March 31, 2008.
Cerra stated that Ross Janssen will be coordinating the response on the AAALAC-cited OSHA deficiencies but will need the help of the deans. Affected faculty, staff, and students must complete their training requirements and cooperation is needed while they check for compliance with existing health and safety requirements. Affected personnel will receive communications about completing training and medical requirements assigned to them. Additionally, laboratories, RAR spaces, and other holding spaces will be visited to assess occupational hazards.
A committee comprised of representatives from the Office of the Vice President for Research, Research Animal Resources, Department of Environmental Health and Safety, Office of Occupational Health and Safety, Office of Information Technology, School of Public Health, Office of Regulatory Affairs, and Office of the Academic Health Center Assistant Vice President for Research are coordinating this effort.
CTSA Grant
Jas Ahluwalia gave an update on the CTSA grant which is due to the NIH on November 7. The deans provided feedback and suggestions for changes on the grant. In particular they felt the model and partnership of the Upper Midwest Consortium could be better leveraged in the grant. Jas asked the deans for their letters of support by Friday.
Board of Regents Subcommittee on the AHC
Frank Cerra discussed the workplan for the Board of Regents AHC Workgroup. The workgroup is focusing on strategic issues affecting the AHC, and the governance role of the Board of Regents. Beth Nunnally will bring the financial model back to Deans Council for review and further discussion. Clearly, investment money is needed and will require the AHC to show commitment, consolidation, and the leverage of the University and its partnerships.
Cerra stated that the affiliation agreement with Fairview Health Services, from ten years ago, needs to be changed to incorporate the practice plans, clinic, models of team care, and the interface between the University of Minnesota Medical Center and the Fairview Health system.
Delegation of Authority for Agreements Outside the University
Terry Bock discussed the original delegation of authority to the AHC Deans and wanted to highlight a few areas for review. He reminded the deans that external sales agreements of $50,000 or more need Beth Nunnally¿s signature. Purchases of goods and services $10,000 and over without contracts and $100,000 and over with contracts requires signatures from Beth and Terry. Purchases over $250,000 require Regents approval. In addition, the coordination and consolidation of lease and use agreements need the approval of Beth and Terry. Affiliation agreements need both Keith Dunder¿s review and Frank Cerra¿s signature. The Delegation of Authority Signature Authority form will be added to the AHC website for easy access and resource.
AHC Workplan
Frank Cerra stated that his 2007-2008 Workplan incorporated the current 2005 strategic plan. The result has been a refreshed strategic plan for the next five years. He asked the deans for feedback on the workplan.
7.12 Statements
Frank Cerra and Barbara Brandt discussed the required criteria for 7.12 statements. The annual performance reviews need to be more specific; the Form 12 should match the 7.12 criteria. Cerra stated that grievances are usually not about fact but about the process.
The promotion and tenure process should incorporate the annual performance review process, post tenure review process, academic currency, and best practices for that discipline. Brandt stated that many of the faculty did not know the procedure for P&T in their school/college. Cerra felt it was important for the faculty to vote on promotion and tenure in person since it is akin to adding that person to the ranks of their faculty. The use of electronic publications in dossiers has not been clarified yet as there are still potential issues such as whether they are peer reviewed or not.
The meeting adjourned at 3:55 p.m. into Executive Session.
Respectfully submitted,
Kathy Anderson
Staff to the Academic Health Center Deans Council
|
